Key Contacts
Bill Vydra, CPA – Senior Manager
bill.vydra@cohesionba.com
Rachana Black, CPA – Client Liaison
rblack@cohesionba.com
John Mark Prewitt, CPA – Partner
jmprewitt@prewittcpa.com
Matthew Bonadona – Business Development
matt@cohesionba.com
Client Action Items
- Signed Engagement Letter
- Direct Debit Information
- QBO Accountant Access (jmprewitt@prewittcpa.com)
Access Required
- Accept ShareFile Access Invitation
- Log-in VIEW ONLY Access and/or Statements for ALL:
- Bank Accounts
- Company Investment Accounts
- Credit Card Accounts
- Loans/Leasing Agreements
- Equipment
- Vehicles
- Etc
- Loans/Leasing Agreements
- Lines of Credit
- Payroll System Access (View only)
Documents and Information Needed
- Operating Agreements
- Previous 2 Years Tax Returns (Inclusive of Depreciation Schedules)
- Entity
- Personal
- Contact Information for Existing Client Team Members
Onboarding Schedule
Discovery Phase
- Weeks 1 & 2
- Onboarding Kick-Off Meeting
- Introduction to Cohesion Team
- Define Roles & Responsibilities of all parties
- Define Expectations
- Conversion to QBO (if necessary)
- Access Gained to Requested Info (see Client Action Items)
- Learn Client Procedures
- Onboarding Kick-Off Meeting
- Weeks 3 & 4
- Analysis of previous books
- Working Progress Meeting
- Deliver Findings
- Request Additional Data
- Answer Questions
Implementation Phase
- Weeks 5 – 8
- Weekly or Twice Weekly Call with Client Internal Staff
- Guidance on New Procedures
- Data Clarification
- Complete Clean Up Work
- First Monthly Financial Review Meeting
- Weekly or Twice Weekly Call with Client Internal Staff
Ongoing Monthly Support
ALL Month
- Consultative Calls, As Needed
- A/P Management (If Applicable)
First 2 Weeks of Each Month
- Data Entry for Prior Month
- Adjusting Journal Entries Posted
- Reconciliations Completed
- KPI Generation (If Applicable)
- Review/Oversight of Data
- Variance Analysis Completed
- Financial Reporting Package Produced
Last 2 Weeks of Each Month
- Monthly Financial Review Meeting
- Follow Up Items From Meeting Completed